Sainsbury's Factory Audit Questionnaire
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Sainsbury's Factory Audit Questionnaire >> Part 1 - Points to Note for Sainsbury's Quality Audit A. Audit Procedure Field Assessment Content 1. Opening meeting with management 2. Review pre-audit questionnaire 3. Review the FQA programme 4. System manual & procedures look up 5. Factory tour 6. Closing meeting B.Notes to auditee: Our audit will mainly focus on the following areas: Our assessment focuses on the following areas: 1.Hazard and Risk Management(For product safety and legality but NOT related toworkshop/occupational health & safety). Hazard and risk assessment/management 2.Quality System 3. Purchasing 4. Design Control 5. Incoming Goods & Materials (including Packaging); Traceability 6. Manufacturing Process Control 7. Manufacturing Process Inspection 8. Final Inspection, Packing & Storage Final Inspection, Packing and Storage Control 9.Process monitoring and inspection equipment 10. Training, Personnel and Internal Quality Audit 11. Housekeeping & Hygiene 12. Waste and Waste Disposal 13. Customer Complaints Corrective / Preventative Actions 14. Product Recall 15. Product Safety Part 2 – Points to Note for Sainsbury’s Ethical Audit A. Field audit 1. Opening meeting with management 2. Site Tour 3. Employee Interviews 4. Documentation Check 5. Closing meeting B. Notes to auditee: Our audit will mainly focus on the following areas: Our assessment focuses on the following areas: 1.Employment Freely Chosen 2.Freedom of Association Freedom of Association 3.Safety and Hygiene Conditions 4. Child Labor 5. Wages and Benefits 6. Working Hours 7. Discrimination 8. Regular Employment 9. Harsh or Inhumane Treatment 10. Entitlement to Work 11. Environment 12. Code & System Implementation 13. Sub-contracting C.Required Documents for Checking Documents required for system audit (China) The Document Checklist (China) Please provide the following records for the auditor's reference 1. Work card or attendance record (calculated from the month in which salary was paid in the past twelve months) Timecards or Attendance Records (Last 12 Months starting from the most recent paying month) 2. Salary table (calculated starting from the month in which salary was paid in the past twelve months) Payroll Records for Paid Wages (Last 12 months starting from the most recent paying month) 3. Personnel roster and employee personal files Personnel Records 4. Labor Contract Labor Contract 5. Social security receipts, roster and qualification certificates, etc. Receipt, Name List and Certificate of Social Insurance, Etc. 6. Industrial and commercial business license Business Registration 7. Fire inspection report or qualification certificate Fire Safety Inspection or Certificate 8. Fire drill records, emergency evacuation plans, work-related injury records, etc. Fire Drill Record, Emergency Evacuation Plan, Work Accident Records and Work-related Injury Record 9. Environmental protection certification documents Environmental Certificate 10. Factory regulations or employee manual Factory Regulation or Employee Handbook 11. Government documents on local minimum wage regulations Local Minimum Wage Standard 12. Equipment safety permit (such as elevator use permit, kitchen hygiene permit, etc.) Facilities Safety Operation Certificate, Such as Lift Operation License Hygiene Certificate and Cookers' Health Certificate 13. Special workers on the job (such as elevator workers, electricians, kitchen workers, etc.) Operation Certificate of Special Operators, Such as Lift Operator, Electrician. Cooks' Health Certificate. Etc. 14. Approval from the local labor bureau regarding extension of overtime Official Waiver for Overtime Extension 15. Physical examination and registration records of underage workers with the Labor Bureau Young Workers' Health Examination and Registration Records 16. Factory floor plan Factory Building Layout 17. Other documents (depending on the review situation) Other documents, subject to actual circumstances during the audit Please prepare the original documents above and kindly ask for permission to make a copy. Thank you! Please prepare the original documentation listed above for verification and sample photocopying, Thanks! Part 3 –Pre-audit Questionnaire A Please fill-in the attached Pre-Audit Questionnaire together with this and return by fax by 4 days before the field audit. Exemption to certain elements might be granted for the factory, which are ISO9000 certified by a universal recognised certifying body. Please complete this form and the attached questionnaire and fax it to the factory four days before the on-site assessment. Only factories certified by ISO9000, an internationally recognized certification body, may be exempted from certain assessment items. B. During the audit, factory is required to provide evidence to show the effectiveness of quality system implementation. During the assessment, the factory must provide evidence that it is effectively implementing its quality system. C. During the factory tour, we will take photos on general practices and facilities of the factory. While touring the factory, we will take photos of general operations and factory equipment. D. No report will issue to the factory after the audit, factory may retrieve the copy from applicant as your need. At the end of the assessment, the factory will not receive a report. If you need a report, you can get a copy from the applicant. E. Please confirm your acceptance of the audit program by sign & chop below. If you accept this assessment plan, please sign and stamp below. -------------------------------------------------- Supplier/Factory Chop & Signature Supplier/factory stamp and signature Factory Profile Inception Date: ____________________ Type of Ownership: Private / Partnership / Family Owned / Publicly Owned / Subsidiary / Wholly Owned Product Range of factory Product Range of factory production: __________________________________________ Monthly Production: ________________________________________________________ Parts Source: ____________________________________________________________ What are the products supplied to BUYER's (who requests the factory audit) What product is provided to the buyer (who requested the factory evaluation): ______________________________________ The percentage of production devoted to the BUYER Products provided to buyers as a percentage of total production: __________________________________________________ Major Customers: ________________________________________________________ Last Year Turnover: £_______________ Factory floor space Factory floor space: ______________ No. of Production Buildings: __________ Total Production Area: __________ No. of Warehouse Buildings (if any) No. of Warehouse Buildings (if any): ___________ Total Warehouse Area Total Warehouse Area: ___________ No. of Dormitory Buildings (if any) : __________ Total Dormitory Area: ___________ No. of Canteen Buildings (if any) : _________ Total Canteen Area Total Canteen Area: ___________ Organisation Chart of Manufacturer Human Resources No. of Employee at Factory Management: __________ persons Production: __________ persons Engineering: __________ persons Quality: __________ persons Design (if any) Design (if any): __________ persons Working time Legal Working Age Legal Working Age: __________ No. of Shifts: ________ shift/day Hours per Shift Working hours per shift: ________ hours Primary Holiday: ______days Maximum Overtime Maximum overtime hours: ___hours per day No. of day off / Week Number of days off per week: ________days Maximum Shift per employee / Week Maximum shifts per employee per week: __________ Equipment and facilities Types (Major) of machinery / equipment for production ______________________________ No of piece Number of pieces: _______________ ____________________________ No of piece Number of pieces: _______________ ____________________________ No of piece Number of pieces: _______________ ____________________________ No of piece Number of pieces: _______________ ____________________________ No of piece Number of pieces: _______________ ____________________________ No of piece Number of pieces: _______________ ____________________________ No of piece Number of pieces: _______________ ____________________________ No of piece Number of pieces: _______________ ____________________________ No of piece Number of pieces: _______________ ____________________________ No of piece Number of pieces: _______________ ____________________________ No of piece Number of pieces: _______________ ____________________________ No of piece Number of pieces: _______________ ____________________________ No of piece Number of pieces: _______________ ____________________________ No of piece Number of pieces: _______________ ____________________________ No of piece Number of pieces: _______________ ______________________________ No of piece Number of pieces: _______________ _______________________________ No of piece: _________________ Certification ISO 9000 Certified Yes / No _________ ISO 9000 certified Intertek Testing Services Non Food Audit CertifiedYes / No_________ Passed Intertek non-food assessment certification Policy / Procedure established Hazard Analysis and Critical Control Points (HACCP) incorporated Yes / No YES / no___________ Integrating Hazard Analysis and Critical Control Points Crisis Management incorporated Yes / No Yes / No___________ Embodying crisis management Metal Control Policy established Yes / No Yes / No___________ Establishing a metal monitoring system Glass Control Policy established Yes / No Yes / No___________ Establishing a glass monitoring system Internal Audit Procedure established Yes / No Yes / No ___________ Establishing an internal audit program Training Procedure established Yes / No Yes / No___________ Establishing a training program Calibration Procedure established Yes / No Yes / No___________ Establishing a calibration procedure Environmental Protection Policy established Yes / No Yes / No___________ Establishing environmental protection policies Labour and Health Policy established Child Labour Policy established Yes / No Yes / No___________ Establishing a policy against child labor Prison Labour Policy established Yes / No Yes / No___________ Establishing a policy against prisoner labor Equal opportunities Policy established Yes / No YES / NO___________ Establishing an equal employment policy Health and Safety Policy established Yes / No Yes / No___________ Establishing a health and safety policy |
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