Timberland factory inspection list 1, 2

Will each of the following documents be available for review?

General Facility Info General Facility Info

1) Factory / premises map

2) Organizational chart

3) Production Flow Charts

4) Other brands' audit reports (past 12 months)

Hiring, Wages, Foreign Labor

5) Labor contracts

6) Personnel files

7) Hiring policy

8) Voluntary Employment policy

9) Recruiting agent agreement

10) Recent Employment Ads

11) Overseas training policy and agreement

12) Work permit

13) Identification records; I-9 forms, etc.

14) Residence permit

15) Juvenile workers monitoring policy

16) Juvenile workers health exam records

17) Proof of Age documentation

18) Apprenticeship or job-training policy

19) Work Permit for workers

20) Work Requirement Policy

21) Severance / termination allowance records

Wages & Hours

22) Working Hour Policy

23) Timecards

24) Attendance / leave records

25) Payroll records

26) Piece work rates & piece work calculations

27) Overtime calculation system

28) Extra benefits system for OT (transportation, meals, etc.) Each of the following documents be available for review?

1) Production plan/order records

2) Target / actual daily productivity records

3) OT request form & records

4) OT refusal form & records

5) OT payment records

Insurance & Benefits Insurance & Benefits

6) Social insurance & health insurance compensation records (sick leave, maternity leave, pre & post natal check up, family planning, miscarriage, accident leave, disability, etc.)

7) Social insurance payment receipt (employee SI books)

8) Annual leave compensation records

9) Pregnancy follow up records

Fair and Equal Treatment

10) Fair and Equal Treatment Policy

11) Disciplinary Policies, Procedures, Notices

12) Punishment / Discipline records (warning letters, termination, suspension, resignation, etc.)

13) Incentive, reward, promotion system

14) Evaluation system & records

15) Harassment Policy

16) Non-retaliation Policy

17) Grievance records (Minutes/Reports/Records from Trade Union; Worker Rep; Counseling office; suggestion boxes, hotline, etc.)

18) Salary & bonus system

19) Pregnancy Policy (job allocation, working hours, etc.)

20) Movement system and monitoring

Freedom of Association

21) Collective Bargaining Agreement

22) Freedom of Association Policy

23) Documents regarding the existence of Unions or representation (LU, Workers Rep, Counseling, Suggestion Boxes, Hotlines), including Selection Rules, Organization Chart, Roles & Responsibilities, Job Descriptions, etc.

24) Training, or documents regarding worker representation rights

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