GOTS/OE/GRS System Certification Management Manual

The contents of the GOTS/OE/GRS system certification management manual are as follows:

1. Company Introduction

2. Scope of application (scope of production activities covered by this manual)

3. Reference documents (certification standards and relevant laws and regulations)

4. Manual approval and appointment of person in charge (appointment of the person in charge of the certification management system)

5. Department Responsibilities (with organizational chart)

6. Environmental Management System (GOTs/GRS)

1) Scope of application

2) References

3) Identify the responsible person

4) Data on water and energy consumption per kilogram of certified product produced

5) Procedural measures and predetermined target values ​​for reducing the amount of water and energy consumed per kilogram of certified product produced

6) Supervision of waste and emissions

7) Process measures to reduce waste and emissions

8) Environmental pollution emergency treatment plan

9) Training and record keeping of employees on water and energy conservation, rational and minimal use of chemicals and subsequent correct disposal

10) Sewage treatment and monitoring standards

11) System Continuous Improvement Plan

12) Operation record keeping standards

7. Social Responsibility Management System (GOTs/GRS)

1) Scope of application

2) References

3) Manager Commitment

4) Identify the responsible person

5) Collective bargaining/trade union system

6) Recruitment system

7) Document and record management specifications

8) Management system for underage workers

9) Safety and health management system (occupational health and safety assessment report) (production, fire protection, first aid, environmental cleaning, pests and diseases, physical examination, escape, food and accommodation, labor insurance, training, etc.)

10) Working hours system

11) Wage system

12) Contract system

13) Anti-discrimination system

14) Anti-brutal abuse system

8. Quality management system (GOTs/GRS/OE)

1) Record management procedures (retention methods and time limits)

2) Document management procedures (special identification requirements for management documents)

3) Personnel training management procedures (requirements for employee training in the planned production area)

4) Contract (order) review procedures (product composition ratio, raw material and auxiliary material packaging compliance, etc.)

5) Supplier review management procedures (supplier qualification requirements and list)

6) Procurement management procedures (special requirements, such as TC, packaging, labeling, etc. If it is a GRS raw material, in addition to TC, there may also be a CU-specific declaration document-GRS Material Declaration)

7) Warehouse storage and distribution management specifications (location cleaning, protection and labeling requirements before and during storage)

8) Incoming material acceptance management specifications (pay attention to packaging, labeling and certification information, quantity, quality, contamination, etc.)

9) Production operation specifications (from raw material collection to finished product storage) (with production area planning and configuration diagram and production flow chart) (record identification and label use, etc.) (with production process risk assessment report - formulate operation specifications based on the report)

10) Non-conforming product control procedures (handling requirements for certified products)

11) Quality Inspection Operation Specification (Indian Cotton Genetically Modified) & (Other Natural or Regenerated Fiber Genetically Modified, Color Fastness and Residue Test Report-GOTs)

12) Pre-production cleaning management specifications (can be integrated into the production operation specifications or required separately)

13) Specifications for the reuse of scraps and waste materials during the production process (especially the specifications for the use of certified raw materials that may be reused)

14) Chemical Use Management Specifications (Attached with Chemical Risk Assessment Report - Determine the test items, frequency, number of samples, etc. based on the report) (Apply for CU approval and obtain approval certificate - TEXGOTSDPAPPR.F01(04) & TEXCHEMCERT.L01(02)))

15) Product traceability management specifications (requirements for production traceability numbers of certified products)

16) Packaging and product label and tag management specifications (label and tag samples - the use of GOTs logo requires CU application and approval - TEXGOTSLOGOAPPLF01(03) & TEXGOTSLABAS.F01(01))

17) Management regulations for the use of auxiliary materials (if used, please attach the necessary residue test report and the calculation method of the organic and recycled ratio of products after using textile auxiliary materials)

18) Finished product factory inspection specifications (pay attention to packaging, labeling and certification information, quantity, quality, contamination, etc.)

19) Production statistics management procedures (the methods may be different at different stages. It is recommended to collect statistics on the use of raw material TC, that is, to summarize the main information on which finished product TC the certified fibers on the raw material TC are finally used)

20) Sales service management specifications (TC application-TEXITC.F01(03), product specification form-Product Specification Form declaration)

21) Customer complaint handling procedures (special attention to complaint handling for certified products)

22) System continuous improvement plan (internal audit and management review, refer to ISO management system, or simply consider how to continuously improve the certification management system)

23) Supervision of outsourced process flow (certified units must supervise the production activities of subordinate certified units)

9. Related records

The names and numbers of the record forms involved in all three system sections can be listed here.

10. Explanation of terms and abbreviations

11. Summary of changes to this manual

Kind tips:

1. The guidelines in this manual are for reference only. If the factory has other similar quality management, environmental protection and social responsibility systems in operation, the standard requirements can be integrated into the existing system, and only supplementary provisions can be added to the specific sections required by the standard; or the proprietary GOTs/OE/GRS system documents can be reorganized in this manual.

2. Items 6 and 7 in this manual are only applicable to GOTS certification and GRS certification.

3. If there is a similar certification, the existing certification system documents can be used as a basis, see 1 above); if there is no similar certification, please prepare the documents according to the requirements of this manual. After completing the system documents, fill in the corresponding file name, number and responsible department in the system plan of the corresponding CU (Note: The complete and clear system plan and this reference manual are system documents of the same nature and function. If the factory/company hopes to use the system plan as a system guidance document to manage and guide the work, it is not necessary to re-make this manual), and send this manual and/or system plan and the procedures/specifications involved to the CU for pre-audit; after reviewing the documents, the CU auditor will send the certification customer the audit plan - ASSPLAN.L01(01)[1]. During the audit, the auditor may need to sample and test certain products - TEXSAMPLE(01CN).

4. The procedures/specifications required to be established in this guideline, whether integrating the original procedures/specifications or re-establishing appropriate procedures/specifications for certified products, need to take into account the specific requirements of the standard. The procedures/specifications mentioned basically have relevant attention requirements. Factories can also add necessary procedures/specifications to complete the management system for certified products.

5. If you need the CU documents (with English names and codes) mentioned in this guidebook, you can request them from CU. Among them, the application for GOTs logo and the application for the use of chemicals without GOTs approval certificate need to be applied for and approved by CU before the audit is implemented.

6. This guidebook is for reference by CU China for GOTs, OE, and GRS customers to establish a basic management system in accordance with standard requirements. Please do not pass it on to other unrelated units, individuals, and groups.

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