Internal corporate social responsibility audit procedures

2.0 Scope:
This document applies to all operations and activities within the company's social responsibility management system.
3.0 Responsibility:
3.3 Audit team members
- Audit team members are appointed by company representatives;
- Carry out relevant internal social responsibility audit work under the leadership of the audit team leader;
- Issue relevant audit findings reports;
- Issue relevant correction reports and follow up whether the correction reports are responded to on time and are effective;
- Assist the audit team leader in other related internal social responsibility audit work.
3.4 Management Review
- Review the implementation status of internal social responsibility audits during management reviews;
- During the management review, review whether the “Corrective Action Report” issued during the internal social responsibility audit is responded to on time and effective.
4.0 Definitions:
4.1 Audit Findings Report: The non-conformity findings filled out after the audit.
4.2 Audit Summary Report: After the audit, the audit team leader shall prepare a comprehensive report and distribute it to relevant departments.
5.0 Reference Documents:
5.1 BSCI Standards
6.0 Procedure:
6.1 Audit Team
- The audit team includes the audit team leader and audit team members;
- The company representative appoints each audit team member;
- The company representative appoints representatives from relevant departments as members of the audit team;
- If reappointment is required, it must be approved by the company representative.
6.2 Audit Arrangements
- Internal social responsibility audits should be scheduled approximately every six months;
- The audit team leader must send the audit schedule notification to the relevant departments about one week before the audit;
- To ensure the independence of the audit, auditors should try to avoid auditing the functional departments to which they belong;
- Each department should provide maximum cooperation to the audit team.
6.3 Audit Activities
- Issue audit scheduling notice and formulate “internal audit checklist”;
- Initial meeting;
- Carry out on-site audits and record the audit results in the "Internal Audit Checklist";
- Final meeting;
- Issue corresponding “Corrective Action Report”;
- Issue corresponding correction reports and follow up whether the correction reports are responded to on time and are effective;
- The audit team leader shall prepare an audit summary report and distribute it to the relevant departments.
6.4 Audit Standards
- Corporate social responsibility management system documents;
- BSCI Code of Conduct;
6.5 Audit team leaders/team members must undergo internal or external social responsibility audit training.
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